Manage Drug Usage Transactions

Use the toolbar at the top of the Drug Usage page and keyboard shortcuts to complete quick actions.

See the guidelines below for some pointers on using the page's shortcuts:

• Hover over each button to see its action. Here are some examples:
  • Select Delivery Doc: Click to select the delivery doc/drug lot for the selected transaction.
  • Edit Usage: Click to edit the values in a treatment. You can edit details like the dosage, how many days the drugs should be administered, and how long the milk or meat withhold will last.
  • Alter Protocols: Click to open the Protocol screen to see protocol details for the selected transaction.
  • Goto Inventory: Click to open the Inventory screen and see inventory details for the selected transaction.
  • Open CowCard: Click to open the selected animal's CowCard.
• Note the following keyboard shortcuts:
  • Open a Cowcard: Press the F2 key.
  • Print a Drug Usage report: Press the F5 key.
  • Export a Drug Usage report: Press the F6 key.

Use Search and Filter to manage the transactions you see in the Drug Usage list. See the guidelines below for some pointers on using the search and filter features:

• Search and Filter: Click Search and Filter at the top left side of the Drug Usage tab to select the types of transactions you want to see in the list. You can filter the list by status, pen, protocol name, drug name, etc.
• Status to Show: Select a status from the Status to Show drop-down to only see transactions with the chosen status.
• Search for a Cow: In the Search for a Cow field, enter the animal ID to see the animal's transactions.
• Search for Drug Lot: In the Search for Drug Lot field, enter the drug lot to see transactions that included medication from that drug lot.

Use the options below to approve a drug usage transaction:

• Approve Selected Transactions: Right-click on a transaction and select Approve > Selected or click the Approve Selected button on the toolbar.
• Approve All Transactions: Right-click on a transaction and select Approve > All or you can click the Approve All button on the toolbar.
• Automatically Approve All Transactions: Enable the Automatically approve current day usages option in SETUP. Be very cautious if you use this option—if you automatically approve transactions that should not be approved, the system could report negative quantities in the inventory.

Use the guidelines below when approving transactions:

• When you approve a transaction, the system will deduct quantities from each drug assigned to the protocol.
• To move an approved transaction back to Pending, right-click the transaction and select Set to Pending or click the Set to Pending button on the toolbar.
• To approve a transaction, you must select the proper Drug Lot unless you have disabled the Use CowCare Inventory option in Settings.
• DC305 will not approve a transaction for the following reasons:
  • If you enabled the No usage approval if no inventory option, the system will not approve the transaction if the drug is not in stock in any Drug Lot. If you have not enabled this option, the system will just select the most recent Drug Lot on file for the transaction.
  • If you enabled the Don’t approve treatment if missing Delivery Doc option, then the system will not approve the transaction if the drug is in stock, but there is no Delivery Doc.

To edit a transaction, right-click the transaction and select Edit Usage or click the Edit Usage button on the toolbar. Make your edits and save your changes:

You can also edit multiple transactions at the same time if you select multiple transactions that use the same drug. Hold your Shift or Ctrl key and click on the transactions you want to edit at the same time.